Forms RC-4 list the retention schedules for each of the City's departments, offices, boards and commissions. Each department, office, board, and commission request schedules based on the type of record and length of time the record(s) are needed to document their functions. The requests are then reviewed and approved by the City's Records Commission, Ohio Historical Society, and the Auditor of the State of Ohio, in accordance with the Public Records Act of 1972 as revised. When each record has "expired" in accordance to the schedule, the record is removed from City files and either destroyed or appraised for its historic value. While in the City's possession, all records other than exempted records are available for inspection by the public.

Retention Schedules by Department

• Buildings & Inspections
• CCA OMI
• City Manager's Office
• Clerk of Council
• Community Development and Planning
• Finance
• Fire
• Health
• Human Resources
• Law
• Parks
• Police
• Public Services
• Records Commission
• Recreation
• Regional Computer Center
• Metropolitan Sewer District
• Transportation & Engineering
• Greater Cincinnati Water Works

The Form RC-5 is a listing of all the records for the City of Cincinnati, including all its departments, offices, boards, and commissions.

• City of Cincinnati
  

City of Cincinnati Records Policy

The Chairman of the City Records Commission is Lieutenant Stephen R. Kramer located at 3201 Warsaw Avenue Cincinnati Ohio 45205. He can be reached by phone at 513-263-8350 or email at Steve.Kramer@cincinnati-oh.gov